Documents to submit when applying for dependent certification
Family member | Documents to attach (see application method for details) | Application form, application method (link) | ||
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Child (Whether living together or separately) |
Newborn child |
Maternal and child health handbook (copy of page certifying submission of birth notice) or Claim for Childbirth and Childcare Lump-sum Grant (if not using the system of direct payment of Childbirth and Childcare Lump-sum Grant to medical institutions) | Click here. | |
(If both spouses work) Previous year’s certificate of income and withholding tax (copy) for both | ||||
Student |
Certificate of school attendance (not required for high school and lower grades) | |||
Certificate of residence (showing all residents of household and all family members) | ||||
(If both spouses work) Previous year’s certificate of income and withholding tax (copy) for both | ||||
Living together |
Child other than the above |
Documents required in all cases:
Note: Submit an official copy of family register if the certificate of residence does not show relationship between all family members.
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Click here.** Also click here if self-employed. | |
Retired |
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One of the following:
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Employed part-time |
One of the following:
Note: If receiving income from a source other than part-time employment, also submit an income certificate. |
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Unemployed |
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Self-employed |
Note: If the business has been discontinued, submit a notice of business discontinuation. (In such cases, there is no need to submit copies of the final income tax return, income statement, profit and loss statement.) |
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Spouse |
Documents required in all cases:
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Click here.** Also click here if self-employed. | ||
Retired |
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One of the following:
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Employed part-time |
One of the following:
Note: If receiving income from a source other than part-time employment, also submit an income certificate. |
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Unemployed |
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Self-employed |
Note: If the business has been discontinued, submit a notice of business discontinuation. (In such cases, there is no need to submit copies of the final income tax return, income statement, profit and loss statement.) |
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Actual (adopted) parents |
Documents required in all cases:
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Click here.** Also click here if self-employed. | ||
Retired |
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One of the following:
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Employed part-time |
One of the following:
Note: If receiving income from a source other than part-time employment, also submit an income certificate. |
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Unemployed |
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Self-employed |
Note: If the business has been discontinued, submit a notice of business discontinuation. (In such cases, there is no need to submit copies of the final income tax return, income statement, profit and loss statement.) |
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Mother and father in law |
In principle, he or she must live with the insured person (not eligible for dependent certification if living separately). Other requirements and documents are the same as for an actual (adopted) parent. |
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Living separately |
Both of the following in addition to the documents required for those living together:
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* For dependents who do not have certificates of residence in Japan because they reside overseas, submit documents certifying the family relationship (e.g., an abstract of family register) and the documents shown in the table below.
Reasons for exception | Certifying documentation (Attach Japanese translations.) |
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(1) | Student studying abroad | Copy of visa, student ID, certificate of school attendance, certificate of school admission |
(2) | Family member accompanying an insured person posted abroad | Copy of visa, written appointment overseas, certificate of residence issued by a foreign public agency, etc. |
(3) | Person traveling abroad temporarily for sightseeing, recreation, volunteer activities, or other reasons unrelated to employment | Copy of visa, certificate of agency dispatched for volunteer activities, certificate of consent to participate in volunteer activities |
(4) | Person recognized as equivalent to (2) above due to family relationship to an insured person arising while the insured person is posted abroad | Copy of documentation certifying birth, marriage, etc. |
(5) | In addition to (1)-(4) above, person recognized to have a livelihood based in Japan in consideration of purposes of traveling abroad and other circumstances | Subject to determination on a case-by-case basis. Please contact the Health Insurance Society |
- (*) A list of eligible persons confirmed by the employer may be submitted in place of the documents to attach.
- ** See "Certification of dependents" under Q&A.